Something new is always happening at Ingwelala!
Our projects are as varied and as diverse as one would expect from an organisation with so many stakeholders, and impacting on so many lives.
What is important is that we strive to constantly improve the Ingwelala experience for our members within the conservation ethos and official regulations. Not everyone agrees with every project, and this is why so many of our projects are presented to all concerned before implementation in an attempt to get a general consensus.
This page centralises major projects, or projects under consideration by the Board, and is updated as more information becomes available.
10/06/2024
Rebuilds & Upgrades
Completion of various upgrades to existing structures...
Argyle Boma: Open again!
Following the elephant damage to Argyle Boma in April, we have been working tirelessly to get Argyle Boma back up and running as quickly as possible. We are excited to announce that the Boma has been completely re-done, and is now back open for bookings!
Beacon Boma
Another project undertaken this month was adding some extra structural support to Beacon Boma. This was achieved through adding cross-beams to the decking structure, which was done by Ruan du Preez and Nico Ras.
We are looking at re-doing the structure at some point in the future, but for now the added support can give that extra peace of mind for anyone visiting!
Recycling Area Upgrade
Our recycling area has undergone extensive refurbishment through the month. An entirely new structure has been built and we have also made changes to the interior, widening the space for a more efficient recycling space that can accommodate more waste and more waste categories. We’ve also added in a new drainage system. The final addition will be brand new signage, which is coming soon!
Remember, reduce, reuse and recycle, and thank you for your contributions towards our recycling efforts!
Shop Window Decals
Thank you to all that voted for our window decals in February - we really appreciate it!
The windows presented us with quite a challenge: for windows that large, the images have to be of exceptionally high quality. Unfortunately, this meant the original images that were voted for were not able to be used in the end, as the quality of the final product would have been affected. With that in mind, we chose higher quality images with the same “feel” to make sure we could get the best possible finish. We are really happy with the outcome. Special thanks to Paul Marsh, Tessa Woollgar, Josh Hibbett and Chad Cocking for their efforts in this regard.
by Tess Woollgar. Images courtesy of Tess Woollgar.
13/05/2024
Argyle Boma Rebuild
Early on the 19th of April we noticed significant structural damage to Argyle Boma caused by elephants. The front roof structure had been leaned on, or maybe even scratched on, and had started collapsing inwards. The cement structures supporting the main beams had cracked, and the fence surrounding the boma had started collapsing from the weight of the roof structure leaning on it. For safety reasons, the decision was made to completely close the boma, deconstruct it and re-build it to restore the structural integrity as quickly as possible.
We have been hard at work taking the existing structure down and arranging a new one to put in its place, and we are now well underway with re-construction. This was a massive task at short notice, but within a week we had removed everything necessary and started planting new poles for the new support structures, roofing and fencing.
We also took the opportunity to re-do the bar section roof, as this had begun to sag as well. We are really pleased with progress so far and are excited to share the end result with you. We are hopeful this will be completed in May and will continue prioritising Argyle Boma for now. Please note that there will not be any major changes to the interior design of Argyle Boma. It is only the fences and roof structures which are all being re-done from scratch.
Collapsed fence
Cracked cement
Closed for now!
Damaged structure removed
Reconstruction - braai
Reconstruction - baar areaIt has been an interesting, unexpected, and fun challenge for the team, allowing some of us to learn new skills and providing a great team-building effort as we work together to get the boma back up and running as quickly as possible.
Thank you to the Maintenance and Conservation Teams for working tirelessly to get this done so smoothly! We hope everyone enjoys their time at Argyle Boma!
By Tess Woollgar, images courtesy of Tess Woollgar & Josh Hibbett.
15/03/2024
Sibon Upgrade
February was a month focused heavily on Sibon. The camp was fully closed, allowing us the time we needed to do some much-needed maintenance and upkeep. We worked tirelessly through the course of the month, making sure that we got to everything we needed to.
The thatched roofing needed some repairs and upgrades on all the buildings, which has been completed beautifully. Old thatching was removed from areas of concern, being neatly replaced with new thatching grass. Branches touching the roofing were removed, and the roofs were neatened and reinforced with mesh to make it as durable as possible.
Thank you to the Chameleon Builders’ thatching crew that spent so many hours doing this for us - it is greatly appreciated.
Chameleon Builders hard at work
Completed thatch roofingThe swimming pool underwent a major transformation after some damage occurred towards the end of 2023. The pool has been completely re-surfaced and re-sealed on the inside and is now looking as good as ever! Thank you to Lopez Pools for their hard work through the month.
Swimming pool under construction
Swimming pool completedOne of the big tasks to tackle was the electric fence that surrounds Sibon camp. This included replacing damaged poles, re-stranding the entire fence, adding a large Earth Mat on the outside of the fence, and upgrading to an extra layer of elephant fencing in certain “hotspot” areas.
This was a massive job, and the Conservation Team did an amazing job of re-doing the fence in record time. Thank you to Josh for heading up the task team, and to Two-Boy, Difference and the rest of the Conservation Crew who helped make it happen!
The Conservation Crew hard at work...
Re-done fencing and new Earth mat
Added layer of elephant protectionThe solar panels have been installed on top of the car ports, and there was also a heavy focus on general neatening of the garden space and area surrounding the camp.
Solar panels on the carport
Branches cut away from roofing
General neatening of the garden space and outside area...
The area around Sibon pan also had some extensive clearing done to both place the Earth Mat for the fence and to allow for a more uninterrupted view of the pan itself. This has made a massive difference to the aesthetic, and we hope you will enjoy the wider view of the landscape and pan. The tall grass was trimmed down, and the vegetation cleared (Grewia spp.) has been recycled into brush packing material, which was used to assist with Veld Rehabilitation on Buffelsbed (to allow grass communities to re-establish themselves).
Thank you to the Conservation team for making this happen, and thanks especially to Chris for all his hard work manually clearing the larger vegetation and the grass with the tractor.
Before: The Conservation Team clearing the area in front of Sibon Pan
After: Clear view of the pan, with a herd of elephants enjoying the waterIt really was an incredibly productive month, and we are so proud of our teams for all the effort and hard work that went into Sibon. Thank you to all who assisted, and well done to the Ingwelala Crew for making it happen!
Two elephant bulls were regular visitors at Sibon during the month, keeping us on our toes and entertaining us with their daily visits looking for Marula fruits:
Josh Hibbett with one of the elephant bulls looking for Marula fruits in camp
The two elephant bulls enjoying Sibon pan after being encouraged out of campBy Tess Woollgar, images courtesy of Tess Woollgar, Willichia Venter & Josh Hibbett.
2023 Completed Projects
Entrance Gate
14/12/2023
Entrance Gate
The entrance gate has undergone a complete rethatch with improvements being made to create a better working environment for the staff on duty. There is a dedicated storeroom for emergency after-hours ice and wood sales.
Reverse Osmosis Plant
14/12/2023
Reverse Osmosis Plant
For safe drinking water and to reduce the quantity of once-use plastic, work is in progress to make available economic drinking water while at the same time impacting less on the environment with generated plastics.
Shop Upgrade
01/04/2023
Shop Upgrade
The Ingwelala Shop aims to provide a range of products that satisfies the needs of Members, their families / guests and staff in an environment that is efficient and pleasant to shop in. It offers a range of basic groceries, drinks, household and outdoor products, as well as a limited range of clothing and gifting items.
Paul Marsh is leading an inspired project team, with many years experience in the retail industry, to revamp the shop over a period of time; "Trickle Feed approach, not Big Bang".
A comprehensive in-depth analysis of the existing shop was undertaken in December 2022 to:
- Improve and enhance the customer shopping proposition.
- Establish and formalise principles & guidelines with processes that will:
- Improve and simplify the procurement, pricing, management & merchandising of product.
- Improve the overall shop sales and profitability.
- Embed long-term skills and best practice for the future.
Paul and his team have moved swiftly to get the shop ready before the Easter peak season, and the results are impressive!
Year-end Shop Update
Ingwelala’s shop is celebrating the company’s 40th anniversary this year since its inception in 1983.
The shop is currently well stocked with dedicated branding (1983). Merchandise includes caps, wine glasses, key rings, bottle openers, duo mugs, aprons, oven gloves (incl. bag), shirts (m/f), puzzle boxes, and playing card boxes.
2022 Completed Projects
Library Upgrade
18/12/2022
Library Upgrade
The Ingwelala library is situated in the Members' lounge area. Sue Marsh initiated a magnificent drive to rebuild the collection with a new assortment of books. Sue spent many hours painstakingly reorganising, categorising the new books, and getting rid of the old and tatty books.
The library is now fully updated with all donated books. Well done!
2021 Completed Projects
Camp Perimeter Fence
18/12/2021
Of the successes achieved in 2021, the most notable operationally was the construction and commissioning of the new electrified elephant deterrent fence around the camp perimeter, although in its infancy, the signs are all positive that we may have found a permanent solution to this historical issue, our appreciation is directed to the elephant task team headed by Deborah o’ Connor for adopting our recommendations, and to the Ingwelala Board of directors for making this project possible.
Fence specifications:
- Height of top strand is 2.2 metres above normal ground level
- Height of bottom strand is 1.9 metres above normal ground level
- The three horizontal strands all have positive current
- “Y”-standards are 10 at 10 metre intervals
- Droppers are at 10 metre intervals
- Spines/probes are offset and 1.2 metres long, made of tensile steel
- Spines/strands are positioned at 500 millimetre intervals
- Five strands of lightly galvanised binding wire, each 300 millimetres apart, are pegged at 300 millimetre intervals, these strands represent the earth mat and carry no current.
18/12/2022 - Update
The elephant fence installed third quarter 2021 has been a huge success with zero elephant incursions over the past year. The fence is well maintained and in good condition. Elephant continue to explore ways in have been but unsuccessful to date. The quite expensive fence has already paid for itself due to zero elephant damage in camp over the past year.
General
The paving was improved in the communal Members Area to maximise available natural shade. A small retaining wall on the northern side near the showers reduces the paving slope. The extended paving will also assist in reducing the amount of sand tramped into the swimming pool.
New jungle gym, re-established lawns and pool paving surrounds:
New staff accommodation block recently completed:
Improvements to the Goedehoop treehouse:
Improvements to the Platform:
Improvements to Beacon Boma:
17/12/2020
Unfortunately due to COVID-19, there were no Special Projects undertaken during 2020.
The only exception was the Trial Fence which was halted. A special task team was formed to assist with finding a long term solution to curb elephant incursions into camp.
2019 Completed Projects
Sibon Phase 2
Sibon Phase 2 progressing well, building contractor is ahead of schedule:
08/03/2019
Sibon Phase 2 continued to progress well through February, and although the task of capturing the true progress on camera is never easy, the images shared below are taken at the time of writing. It really is taking shape and I believe the outcome will enhance user experience exponentially. Not wishing to tempt a commentator’s curse, there is the slightest hint the project may be completed a few days ahead of schedule.
Preparing for paving to match the patio floor level so it is wheelchair friendly
Access pathway replaced with paving
Outside shower off Bedroom 1
Two guest bathrooms off gazebo/patio area
New kitchen, scullery and secure pantry area
12/06/2018
Sibon Phase 2 was completed ahead of schedule, permitting earlier occupation than expected. Apart from a few minor items on the glitch list that needed attending to, general feedback by Users has been very positive. The flow of the main building is far more practical and lends itself to better “bush and outdoor” and style living.
A special thank you to everyone who assisted with this project to achieve a successful outcome.
The two new bedrooms relocated
The bedrooms now have views over the waterhole
Inside the kitchen
From kitchen to patio
Various Buildings
There are several building and maintenance projects in varying stages of progress or completion that are reported on:
18/02/2019
Guineafowl Cottage; comb and patch roof with new mesh
Hornbill Cottage; comb and patch roof with new mesh
Francolin Cottage, underwent a complete rethatch, including new timber and mesh
Argyle Picnic Site, timber deck sanded and resealed
Nyala (staff residence) undergoing remedial thatch work to rectify water leaks
17/05/2019
Two units in Vuka Ingwe received new roofs.
The Bird Hide walkway was fully reconstructed during the reporting period. A flush toilet will be a new addition to Bird Hide. This is work in progress to commission the facility and should be completed by the third week of June.
Other improvements:
Comb, patch & new wire mesh at Elephant Pan Hide
Argyle Boma loo revamped
Ingwelala Work Party
16/09/2019
In 2014, inspired by the work of other conservation organisations, Uwe Holhl from Bungalow 111 suggested that a focused work group tackle the problem of invading species.However, the growth in technology has seen the prices drop and an improvement in the ability to pump (although at a reduced rate) on cloudy days.
His work parties, open to all and organised generally over long weekends, give our members an opportunity for a hands-on contribution to conserving “a little piece of Africa”.
Apart from the actual work, they give members and their guests a unique way of experiencing and interacting with nature, as well as bonding with fellow and like-minded hobby environmentalists.
The only requirement is a healthy dose of enthusiasm.
Solar Boreholes
17/10/2019
For some time, there has been a drive to convert our water extraction from our boreholes to becoming a ‘Greener’ type of process. We are attempting to move away from our historic diesel and petrol generated methods of water supply for our needs and the needs of the fauna through our artificial water points. The initial phase of this was recently completed at our #4 Pump on the Wahlberg plain on the banks of the Nhlaralumi.
The process involved converting the petrol generated borehole to a solar powered pump. The installation was done by Robere Brockman, the Maintenance Manager, supported by labour from the Maintenance and Conservation Departments. Initial pumping indications are good as a long-term solution. Future projects will include the Jackalberry Pump on Sibon, as well as the #5 Pump in the vicinity of Deadwood Pan. Below are some images of the Solar Panel installation at #4 Pump.
Brian Celliers: "The solar powered borehole at Wahlbergs is running meeting all expectations after 14 days. This will save Ingwelala R32k/year in diesel costs and operate silently with no air pollution. At the same time the solution pumps 45% more water average over a year. The panels are adjustable to optimise seasonal pumping."
2018 Completed Projects
Pool Deck
12/06/2018
The Pool is a central focus for members visiting the member’s area. The surrounding area grass is not growing despite many attempts to irrigate and fertilise. The bare ground is uncomfortable to walk on and dirt from the bare ground is being carried into the pool. A number of members have voiced their concern they cannot see their children in the pool due to the pool elevation above the surrounding normal ground level and the paving around the pool is too narrow for seating, socialising or sunbathing.
John L first proposed we consider installing wood or composite decking around the pool to increase the relaxation area with a view of the pool. The initial investigation indicated the cost for decking around the pool perimeter would be too high. A redesign was done where decking was proposed on the Western and Northern side of the pool and then in the future we will consider widening the paving on the Sothern and Eastern (Car park) side. The location optimisers the shaded area under the Sausage tree in summer and further shading using a Latte cover on the North/Western side was also included. Some branches of the Sausage tree will be trimmed and the sausage tree seed pods will be removed annually to not put members seated under the tree at risk. The proposed deck area is 210m2 with 40m2 of latte shading. The deck will step up from the paving to avoid tripping considered a risk stepping down.
Ian Fuller #103 imports Trex composite decking, which is the largest and most successful composite decking supplier in the world; Ian offered to supply the decking material to Ingwelala at a discount to wholesale price. Trex composite Decking was chosen due to the low maintenance and the 25 year Guarantee on material integrity and colour. The decking material colour was selected and the quotes for the decking material and installation accepted.
The deck constriction is expected to start 23 July and should be completed early September in time for the September 24 long weekend. Members are reminded during this period the area on the Northern and Western side of the pool will be a construction site and they should avoid this area. The Board appreciate members accepting the inconvenience the construction will cause. We are very excited by the anticipated improvement in members comfort and feel the new decking will bring to the pool area.
Thank you John L for coming up with the idea and thanks Raymond (#62) for the pool deck floor plan.
Update: 05/08/2018
Sub frame of the pool deck in place...
Update: 20/08/2018
Completion date is anticipated to be mid-September. The sub frame is treated timber, and the deck is a composite material.
Update: 18/09/2018
The work on the composite wooden deck installation around the swimming pool is completed. Thank you to Tshukudu Decking for a stunning addition to the general Members’ area.
Staff Single Quarters 2 (SSQ2):
12/06/2018
The second Single Quarters that will accommodate four single staff members has kicked off with the contract being awarded to Chameleon. Construction will start in the month of June to be completed by end of the year.
This is an important project, which is part of the HR policy to eventually house all single employees in their own units, many staff members are sharing rooms. Each unit includes a Patio, Kitchen, bedroom and bathroom with a shower.
Update: 17/07/2018
Progress pictures of the accommodation unit currently being constructed by Chameleon Builders in the Staff Village, Vuka Ingwe.
There are four identical rooms. Each room has a veranda (left picture) that leads into a kitchenette, bedroom and en-suite bathroom (right picture).
Update: 20/08/2018
Update: 18/09/2018
Accommodation unit is completed. Thank you to Chameleon Builders for a speedy build and successful outcome. In addition, thank you to Brian Cilliers and Dave Annandale for their hands-on project management.
Kitchenette
Bedroom with en-suite shower, basin and toilet
Wi-Fi Upgrade
12/06/2018
The WiFi project is completed. WiFi has been installed in the Admin Block, Workshops, Members Area, All Staff Houses and Staff Village, Sibon and Raymond’s House at Sibon. Lataba Wireless have offered to increase the bandwidth free of charge over peak periods to assist with the extra load.
We trialled HotSpot access management for two weeks where 50 members logged in at the members area to use the facility. There were some teething problems, which will be sorted off line. Hotspot was then disabled leaving the WiFi to run unmanaged.
The Hotspot access management restricts usage to members only (three neighbouring reserves complained they could no longer use our WiFi) and enables the network administrators to observe usage patterns (data and bandwidth). Administrators then have the ability to restrict data and bandwidth per Bungalow when abuse causes the network stability to be compromised.
A reasonable quality network has been installed with sufficient bandwidth for normal needs including peak periods. However if members abuse the free service downloading HD movies etc. during peak time then the network will slowdown and become unusable as experienced in the past.
Members are asked to be sensitive to other users and if they have large downloads then do them before 08:00 in the morning or after 17:00 when the network is lightly loaded. The consequence of not self-managing will be data and bandwidth capping that will prevent large downloads over peak periods.
Sibon users who don’t want WiFi at Sibon can switch the WiFi off. Raymond will show users how to switch the WiFi off, or on request will switch it off for them. WiFi at Sibon is necessary for members using Sibon for corporate events where in the past the occupants (mostly non-members) swamp the members area to access WiFi.
2012 Completed Projects
Project Dando
Ingwelala: Project Dando - 2012 Floods and Repairs
Project Dando was established in late January as a result of the extensive flooding and damage to Ingwelala and its infrastructure caused by the cyclone Dando on 17th and 18th January 2012. This subsite served as a means of communication with members with record of the events and project progress. It has been rebuilt from archives, with several pages .pdf'd due to outdated technology.
Flood Damage at Ingwelala
19/01/2012
By John Llewllyn
click here for photos
click here for the video.
As you may be aware, Ingwelala measured not less than 300 mm of rainfall in just under 36 hours. The rain abated late afternoon on 18 January. Without exception every river and drainage stream on Ingwelala flooded. The majority of roads served as water conduits.
As a result there is plenty of storm water damage to many of the infrastructures.
Currently there is no vehicle access across any of the cause ways, which means that Staff are not in a position to report to you with any accuracy damage to any particular property. Once the lower lying area of the camp becomes accessible to staff, a basic inventory will be conducted to assess affected bungalows.
In all likelihood, any accurate information will not be available before Sunday, 22 January - at the earliest. In the event of any insurance claims affecting buildings and solar only, John Llewellyn and Stephanie Amos need to be contacted in this regard.
Kindly be reminded that the company does not insure household contents, this is a private undertaking by Members themselves.
I am very pleased to report that the new office complex survived the test without mishap. Unfortunately many of the new trees planted in the rehabilitation process washed away, as did tons of top soil, but the buildings are not affected.
Our immediate challenge is to reinstate:
1. The fresh water supply in camp
2. Eskom supply
3. Telkom
- General feedback on what management is able to assess thus far:
- All the main borehole pumps are out of commission
- Several main line pipes in camp have washed away
- Concrete causeway in camp damaged at access points
- Causeway across Hammerkop Spruit not damaged
- Eskom and Telkom cables across Sharalumi River washed away
- Roads washed out in many places
- Swimming pool and pump house flooded and unserviceable
The condition of the main Sharalumi causeway is unknown. At the time of writing this communication the water is subsiding. Staff are clearing debris deposits. If and when we can cross the causeway, I shall advise on access from Hoedspruit (also declared a disaster area).
Please be understanding in that (once the camp is accessible) Members intending to visit Ingwelala will have to be self contained. I can not indicate when water and house keeping services services will be restored to normal functionality. Shop stock is limited.
In closing I have no doubt you will appreciate the additional pressures placed on staff through the assessment and "mop up" phase, and we are committed to look after those persons who require our immediate assistance in camp. It may happen that queries originating off site may not be immediately replied to if they are of a nature that is not a priority under the current circumstances. Please be understanding in this regard.
Natalie and I will do our level best to keep you updated on discoveries and general progress. Hold thumbs we don't loose our internet connection.
A brief summary from 5pm yesterday:
- The Nhlaralumi, Ga-Sekobela and Hamerkopspruit are flowing strongly.
- Ingwelala drive has been affected close to the entrance by a wash away.
- Vehicles have to drive past #29/30 and access camp using this road.
- Currently one can only drive as far as #136 on Ingwelala Drive due to wash aways
- Access to Buffelsbed directly across from the Ingwelala gate has been closed off. Power cables have collapsed and part of the road is inaccessible due to water.
- Beacon Boma is inaccessible.
- Thorpes Dam was empty yesterday, full this morning and then has emptied again with a breach in their dam wall.
- Most roads are waterlogged.
We are unable to access Argyle so have no photos at the moment. We will keep Members posted about access to Ingwelala. We will also notify Members of any damage to bungalows (particularly those along the rivers) as we are able to access them.
Member updates on surrounding areas:
19/01/2012
We have had confirmation from Members in #25 that there is a HUGE donga near JayDee (Strip of road has washed away) – that’s as far as they got from Ingwelala.
From Vikki & Francoise who tried to access Ingwe from Hoedspruit:
And as promised, here is an update on the situation, based on our travels today. We could not get further than 500m odd from the control gate , where we reached a road collapse. Actually, cars are not being allowed through at the moment, other than transfer companies, who are collecting people at the collapse (after they have walked across). We spoke to Abel at the gate, and bearing in mind that he too is still only receiving second hand info, this seems to be the situation: there are 3 similar road collapses, including one at Ndlophu, where Peru Dam broke through. The first low water bridge has been washed away completely, and the one at Ingwelala is damaged (still to be assessed). At this point, Abel has no idea when the road will be passable. They will attempt to bypass the first collapse, though that will pretty much be only for 4 x 4 vehicles, and then assess the balance of the work. All the machinery is already hard at work in Hoedspruit, trying to repair the damage there, so they will have to stand in line. See the attached photo of the Timbavati road.
We have heard that the road to Ohrigstad has been closed, and that the best route Joburg - Hoedspruit is via Tzaneen.
Message from the Chairman regarding floods at Ingwelala
20/01/2012
click here to download
More news on surrounding areas:
20/01/2012
Ntsiri reports:
"We have managed to access areas on the farm on the eastern side of the Ntsiri River only on foot and by quad bike, luckily enough when the quad bogs down it is light enough to lift out! At this point the roads on Ntsiri are not traversable by vehicle without getting stuck or causing further damage to the road. We have done a basic reckie on most houses along the river and there is considerable damage to these houses, if not structurally there is water damage to contents. Members are being emailed pictures of their units as soon as they are available."
Unfortunately it looks like the "Bush Pub" (Jos Macs) is also gone. See photos below. Remember, the swimming pool was well above the pub which was way below the bridge. Our favorite watering hole on the drive-in, just before the new Main Gate.
A Tropical Cyclone, Funso, is currently situated in the Mozambican Channel, off the coast of Quelimane. It is expected to move slightly eastwards over the weekend, where it will strengthen. This should not affect Ingwelala. (South African Weather Service advises the public that there is a high likelihood of a combination of severe weather phenomena affecting the eastern parts of Mozambique from Friday 20 January 2012 through Wednesday 25 January 2012.) Note: this is not to be confused with Topical Depression Dando which was responsible for the current floods in our area.
We will keep you up to date on the latest developments on Ingwelala as the reports come in.
TEMPORARY CLOSURE OF INGWELALA
Force Majeure
23/01/2012
Since the receding of the flooding a few days ago, John Llewellyn and his team have had the opportunity to assess the damage to the Ingwelala Camp area as well as water damage/flooding of all the Bungalows. A communication to all share block administration officers regarding the status of damage to all Bungalows is currently being distributed via email to members. (It will not be available on this website, as this is a public forum.)
As a result of the unprecedented flooding, Ingwelala has suffered serious damage to its infrastructure and it is going to take some time to restore the essential services required to operate Ingwelala normally. At present, the water supply for the entire Camp and Staff accommodation can only be serviced by one borehole and the electricity supply only provided through load shedding from our own diesel generator, which is now relying on fuel being siphoned from Game Viewers (don’t worry, this will all be replaced in due course). There is no diesel or unleaded fuel and LRP is being rationed, and due to the damage of the main access road, it is uncertain when a fuel tanker will be able to reach Ingwelala to replenish our stocks. The Ice Freezer in the shop is being switched off to save electricity and the Laundry scaled down to an absolute minimum in order to save water and electricity. The Shop can currently offer very little and the Staff have been authorized to fish for the time being. Emergency food rations were delivered last week by helicopter and scramblers.
Damage to our Camp roads is serious and we cannot risk any further deterioration at this time through additional traffic. Our Staff are working hard to repair the wash aways so that vehicles can access all Bungalows. The roads on the Reserve have also been seriously affected with many closed to traffic. Night driving has been banned until further notice.
The few Members currently at Ingwelala will be assisted to leave by mid-week.
At this time, we believe that Members (and any persons accompanying them) would be exposing themselves to the danger of injury and their vehicles to damage by trying to access Ingwelala. It has not been possible to fully assess all of the damage as yet. In addition, we cannot put the scarce resources we have or our infrastructure at any further risk of use by Members or Contractors. Consequently, the Board has taken the decision to temporarily close Ingwelala (including Sibon) from 12h00 today until further notice and declare a force majeure situation.
All Contractors currently operating at Ingwelala will be advised of the force majeure situation and not allowed on Ingwelala unless they are being specifically contracted by Ingwelala Management to repair essential infrastructure.
The recovery effort will cost Ingwelala unforeseen expenses which fall outside of the normal operating and capital budgets, including a significant loss of revenue due to a lack of essential services and the temporary closure. Insurance claims will play a major role in ameliorating this and the Board will, in the first instance, make use of available reserves. It is unlikely that the Insurers will cover the damage to our roads on the Reserve.
As communicated last week, regular updates will be circulated whenever necessary. Members whose Bungalows have been seriously damaged through the storm water/flooding will be communicated with directly in order to establish an action plan going forward. In the meantime, the Insurers have been notified of the flooding and potential claims.
The Board gives the assurance that the temporary closure status will be lifted as soon as the situation improves and makes this possible. We have not taken this decision lightly and understand that Members wish to visit Ingwelala at their earliest opportunity in order to assess the state of their Bungalows.
Your co-operation and understanding will be greatly appreciated.
Sincerely
Kevin Alborough
click here to download this letter in .pdf
Communication from John Llewellyn
26/01/2012
The team have been hard at work with restoring essential services, mopping up operations and assessing damage. The loss adjuster was at Ingwelala yesterday and has looked at the damaged buildings. John is directly in contact via email with all affected parties.
- Eskom has restrung their cables across the river, and electricity was restored for 6 hours yesterday. However due to faults further back, Ingwelala is back on generated power for the moment.
- Similarly, 2 of the telephone lines are working intermittently. There seems to still be a problem with the Telkom tower, also off the property.
- Water is still a critical issue, with only one borehole working. As soon as the Eskom power is reliable, a team will go out and test/repair all the other boreholes.
- All members that were on Ingwelala at the time of the floods have gone home, but there is still no road access to Ingwe for sedan vehicles.
- An emergency meeting with the Board has been scheduled at Ingwelala over the weekend and a plan of action going forward will be communicated to members sometime next week.
Flood Update
02/02/2012
An emergency Board Meeting was held at Ingwelala this past weekend (28/29 January 2012) in order to assess firsthand the extent of the flood damage to both the Reserve and the Bungalows.
Ingwelala will remain closed until the February 2012 Board Meeting which will be held at the Reserve on 25/26 February 2012. An assessment and decision will be made at this meeting whether or not the essential services and conditions have been restored to the extent that we can safely reopen Ingwelala to the general Membership.
click here for the full report.
Members Evening – Thursday 9 February 2012
A Members Evening will take place at the Country Club Johannesburg (Auckland Park location) on Thursday 9 February 2012 commencing at 18h00, during which John Llewellyn will give a firsthand account of the flood emergency, followed by a slide show. You are all encouraged to attend this event.
Weekly Flood Update: Dando Project Team Progress Report
08/02/2012
The Dando Project Team has established the critical milestones that must be achieved in order for Ingwelala to be re-opened and the force majeure situation lifted.
click here for the full report.
9th Feb Members Evening - Report Back
13/02/2012
Despite the short notice of less than a week, almost 200 people attended the Ingwelala Members’ Information Meeting called for Thursday 9th February 2012.
The General manager gave a personnel account of what had transpired, supported by photographs and a dramatic video showing the huge volume and fast speed of rushing brown water churning over the main road causeway. It is a wonder that the causeway survived the onslaught and we are fortunate that the situation was not exacerbated by a collapse...
click here for the full report.
A little light relief...
15/02/2012
Maryna's 40th & Valentine's in the bush
Weekly Flood Update
15/02/2012
Dando Project Team Progress Report
Good progress, but still a long way to go!
click here for the full report.
Reserve Report on Floods
15/02/2012
I don’t suppose the privileged inhabitants in 1912 thought to write a 1:100 year flood manual for Ingwelala. We could have used one, or at least edited the contents with an update!
more »
Weekly Flood Update
22/02/2012
Ingwelala Re-opens!
Our Chairman, Kevin Alborough, is delighted to announce that all of the critical milestones for re-opening Ingwelala have been achieved and Ingwelala will be officially, albeit conditionally, re-opened from tomorrow, Thursday 23 February 2012. (But the airstrip is still closed.)
click here for the full report.
Reception Update
26/02/2012
The bush is alive - a chirpy bird chorus, 10 wild dogs near third crossing, a breeding herd of elephant, giraffe, nyala, golden orb spiders... and lush greenery.
Along with this comes the good news that the airstrip is functional and our fuel delivery has arrived.
A few folk have asked about the road from Jhb to Ingwelala. Reports are that the roads are fine for all types of vehicles. Travelling time may be slightly slower due to additonal pot holes and road construction. The recommended route by our weekend visitors is the N4 Belfast, Dullstroom, Lydenburg, Hoedspruit, Ingwelala route. It is best to travel during day light hours.
The route via Polokwane, Tzaneen, Gravelotte, Mica, Hoedspruit, Ingwelala takes about 7 1/2 hrs with current road works.
Project Dando Updates
29/02/2012
Now that Ingwelala has been reopened, the Chairman's weekly Flood Reports will only come out on a bi-monthly basis, starting next Wednesday.
Flood Restoration Bi-monthly update
07/03/2012
Since the re-opening of Ingwelala, significant progress has been made in the various aspects of restoring Ingwelala. In view of this, the Chairman has replaced the Weekly Flood Update message with this bi-monthly Dando Project Update communication.
click here for the full report.
Flood Restoration Bi-monthly update
26/03/2012
Progress continues with infrastructure restoration, insurance claims, bungalow and pool restoration, as well as issues regarding the repairing and/or rebuilding of the breached dams.
click here for the full report.
Flood Restoration Bi-monthly update
04/04/2012
We are delighted to announce that the water reticulation system and water supply from all of the Boreholes across the rivers to the Reservoir has been fully repaired.
Regrettably, some Members continue to ignore certain road closures, choosing to either ignore or move barriers. This has contributed to additional road repair costs and it is most disheartening for our Conservation Team.
As previously communicated, flood damage to the Swimming Pool has resulted in it being written off and required to be completely rebuilt in a new location. The Insurer has requested that the new Pool be moved further away from the riverine system and its elevation increased in order to reduce future risks and claims. The new filtration station will be designed to include ladies and gents change room and cold shower facilities which we believe were always lacking at Ingwelala.
click here for the full report.
From the March Reserve Report
08/04/2012
- Insurance administration
Whilst the relevant Directors and professional team employed by the Insurers are dealing with the claim around the swimming pool and bungalows, management staff concentrated on the damage to Reserve tools and equipment, Reserve field infrastructure such as boreholes, pumps etc. and business interruption. I can report a very trying time, with the indifferent telephone services, and trying to obtain quotations for everything. Stephanie Amos assisted me hugely in this area. - Reserve Infrastructure
These activities include rebuilding the roads, restoring the damaged borehole equipment, reticulation of main line water delivery pipes to the reservoirs and to camp through rivers holding water, fencing repairs and supervision of contracted road plant (heavy machinery). It has been a mammoth task for the Ingwelala Conservation Team. Pieter Nel and his team deserve accolades second to none and with equivalent alacrity of any World Cup winning squad, as does Annemie Nel and her Housekeeping Team for the assistance they rendered Members whose bungalows were worst affected. This paved the way for the professional team to be able to inspect the bungalows for structural damage. - Preparation for the Easter holidays
It would happen that Easter falls rather early this year, and with many extraordinary goings on, the preparation for the Easter holidays also commences well in advance. Small things like the planning of bulk game viewer preparations in the Workshop, with unknown water supplies for vehicle washing (now thankfully restored), planning staff leave to have a full compliment during the holidays, stocking the shop and of course last but not least, begging our fuel suppliers for delivery! - Returning to normal
There are days I wish I could wave a magic wand, and in a single motion restore Ingwelala to what it was on 17 January 2011, but it “ain’t gonna happen!” We have to accept and deal with the hand we are dealt. No amount of reasonable money we might be prepared to expend can build a new 650 000-litre swimming pool in a week, settle a sizable insurance claim overnight, smooth all the roads as one, level all the river crossings, bury the pipes through exposed rock beds in rivers or replace all the top soil and quarry we lost to the elements of nature. We have to rebuild Ingwelala, one day at a time, with the resources we have, and aim to complete this project – in time – to deliver better than we had. And through all of this there must be certain empathy for those worst affected, to those unable to use their bungalows as they planned through 2012.
From a staff perspective there is no doubt that to a person we all acknowledge and identify challenging times ahead. We see exciting times filled with opportunities and mostly I see the staff with a bounce in their step ready to take up the challenges to serve you.
Since the Reserve has re-opened I can only once again, and on behalf of the staff, thank those Members who have visited Ingwelala, who have expressed their supportive, gratefulness and encouragement for the progress to date and understanding that it will take time to restore the infrastructure. Misunderstandings have thankfully being very few.
Flood Restoration Bi-monthly update
19/04/2012
Camp services are back to normal..
click here download the full report.
Flood Restoration New Swimming Pool
25/04/2012
As you are no doubt aware from all the communication to Members since the Dando Flood in mid-January 2012, the Ingwelala Swimming Pool fell victim to the enormous forces of nature and requires to be rebuilt. This document aims to explain the Board’s decision to rebuild the Swimming Pool and bring all Members up to date with developments in this regard.
click here download the full report.
Flood Restoration update
04/06/2012
You will have noticed that the frequency of the Chairman has reduced – this is due to the magnificent job that our Management Team and Staff have done to get Ingwelala well on the road to recovery. There are, however, some important developments since the last communication, some of which are outside the scope of the Dando Project and are also dealt with in the following report.
click here download the full report.
The rebuilding of the Swimming Pool is progressing very well, with gunite concrete currently being laid. The target completion date of the new Pool is 30 June 2012.
Flood Restoration update
11/07/2012
1. Environmental Impact Assessment
A reminder that The Environmental Impact Assessment (EIA) necessary to replace the damaged river crossing (Mermaid) and the washed out Combretum/Nyati Drive is in progress and has been registered with the relevant authorities and is well underway.
2. Swimming Pool
Progress on the new Swimming Pool contracted to Penguin Pools remains satisfactory. There is a temporary delay over a supply problem (broken mould) for additional paving ordered. The supplier has indicated that by mid July production will once again be in full swing.
3. Bungalow Repairs
Progress on bungalow repairs/restoration affected by the flood is most satisfactory. Phase 1 is near completion (ahead of the target date) and Phase 2 has commenced (also ahead of the target date).
4. Flood Damage Special Levy
At a General Meeting held in Johannesburg on 03 July 2012, 89 bungalows were represented either in person or by Proxy. The meeting unanimously approved the Resolution to raise a special flood levy. Bungalow Administrators will be contacted shortly to advise Management of their preferred payment option.
To authorise the Directors (as a single Resolution, with or without amendment):
- To impose a Flood Damage Special Levy on the Members at the rate of R600 per share for the purpose of restoring infrastructure at Ingwelala damaged in floods in January 2012 and as more fully described in Annexure A.
- To collect the Flood Damage Special Levy from each Share Block on one of the following basis, at the option of each Share Block:
2.1. as a once-off lump sum payment of R600 per share payable by 31 July 2012; or
2.2. at the rate of R51 per share per month for 12 months commencing 31 July 2012 and ending 30 June 2013; or
2.3. at the rate of R89 per share per month commencing from the conclusion of the Special Levy for the Re-Modelling
of the Ingwelala Administration Building i.e. from 1 November 2012 to 31 May 2013; or
2.4. at the rate of R40 per share per month commencing 1 November 2012 to 28 February 2014.
(This is a simple continuation of the building levy until 28 February 2014).
5. Additions to Ingwelala infrastructure
At the Board Meeting held on 19 May 2012 the Board approved the following additions to the Reserve infrastructure:
- To create a link road close to the narrowest point between Nyati Drive and Combretum Drive on Buffelsbed. This will facilitate a useful loop drive between these two roads whilst the wash away on Nyati Drive (closer to Third Crossing) is repaired.
- To create a single track (enter and exit) to a river lookout off Lion Alley (over the southern side of the “extinct” River Road on Buffelsbed.
- To create a short loop road further north along Lion Alley Road on Buffelsbed – with a viewing lay bye – closer to Mermaid Crossing.
- To create a single track (enter and exit) to a rustic picnic table and bench on Goedehoop at the confluence of the Hammerkop River and its main tributary – closest land mark is Crombec Drive.
- To formalise a single bay park on the northern side of Sibon Dam adjacent to the new drainage channels.
- The Garden of Remembrance to be relocated and elevated to a more suitable position away from the new swimming pool area. A quiet and shady area (inside the camp) on the western bank of the Sekgobela River has been identified.
Flood Restoration update
10/09/2012
The swimming pool rebuild is complete. The filtration plant is operational. The chemicals are added and so the pool is fully commissioned and in use. Borehole delivery was better than expected, so between resting periods it took 55 hours of pumping to fill the pool. With construction complete Conservation staff can now focus on the cosmetics of re-establishing lawn growth and rehabilitation of the old pool site.
click here for the Chairman's report
click here for progress photos of the swimming pool
- Chameleon Builders: Phase 1 of the bungalow restoration under project management is 90% complete. Feedback from Members whose bungalows are completed is complimentary. Any snags will be attended to. A one month over run in Phase 1 is due to additional work requested, over and above flood damage.
- Sharalumi Building Solutions: Phase 2 progress is equally satisfactory. Anticipated date of completion is 30 October 2012.
- The anticipated date to commence Phase 3 is 25 September 2012, for completion by 15 December 2012.
Flood Restoration update
17/10/2012
Phase 1:
The repair process for Phase 1 is 100% complete, the exceptions being the two bungalows for total rebuild, one of which is targeted for completion by 15 December 2012, the other in early 2013. Snag items on repaired bungalows are complete.
Phase 2:
Progress in Phase 2 is satisfactory. Latent structural faults are being attended to on two bungalows. General repair work is 80% complete, anticipated completion date for Phase 2 is 30 October 2012.
Phase 3:
Phase 3 commencements are delayed on two of the bungalows due to the limited availability of preferred contractors. Work continues on another three bungalows in this phase. The anticipated date of completion for Phase 3 is 15 December 2012.
Flood Restoration update
14/11/2012
Phase 1:
Two outstanding projects remain, which are the two bungalows undergoing total rebuilds, one of which is targeted for completion by 15 December 2012, the other in early 2013.
Phase 2:
Repair work in Phase 2 is basically completed, with minor snags being attended to at the time of writing.
Phase 3:
Phase 3 has commenced. The anticipated date of completion for phase 3 is 15 December 2012.
Flood Restoration update
11/12/2012
Click here for photos of the completed admin block (Project 80:80 & Dando)
Phase 1:
Two outstanding projects remain, which are the two bungalows undergoing total rebuilds, both of which will now only be completed during the first quarter of 2013.
Phase 2:
Complete.
Phase 3:
Phase 3 has commenced. The anticipated date of completion for Phase 3 remains 15 December 2012.
2011 Completed Projects
Project 80:80 - Section 1
Ingwelala: Project 80:80 - Admin Block Rebuild
Project 80:80 was the complete rebuild of the Administration block of Ingwelala. This subsite served as a means of communication with members with record of the events and project progress. It has been rebuilt from archives, with several pages .pdf'd due to outdated technology.
July 2010 to Feb 2011: From Project Planning to Appointment of the Team.
Informal Members' Meeting
28/07/2010
A Members’ Informal Information Sharing Meeting was held at Johannesburg Country Club, Woodmead, Sandton on Tuesday 27th July 2010. It was well attended.
One of the aims of this meeting was to anticipate members’ questions and to gather additional information ahead of a formal Special General Meeting that will be held to consider and if thought fit, approve a resolution to authorise the expenditure of the project.
John Saker presented a slideshow to the members based on the Proposal. Thereafter, questions from the audience were answered.
click here to download the original proposal with the what, why, how, where.. just not the who.
Special General Meeting - Report back
by John Llewellyn
15/09/2010
An extremely exciting moment in the life of Ingwelala took place in Johannesburg on 19 August 2010.
I refer to the SGM, called to approve an expenditure of up to R6.1 million on the proposed administration office remodel. Exciting, as I see it from my work position, because of the massive Member interest and attendance that the Ingwelala community delivered. Your participation was simply outstanding. Thank you, to one and all for engaging with the Board and Management.
The project proposal has arisen out of simple necessity, the administration buildings and Member facilities really do require urgent remedial work, an upgrade of sorts, and that is the bottom line. In a mature way, the result of the vote should never be viewed as a triumphant victory, but rather a modest recognition that the time has come for Ingwelala to fix its buildings, and it will alter the configuration as you have come to know it.
Everybody has an opinion, and the ancient cliché of “two heads are better than one” can only serve to strengthen our resolve to find the best solutions, rather than to dilute and divide us through some uncertainties. Such is the nature of a Shareblock community, that the management and progress thereof is influenced by diverse challenges, and we have to be astute to achieve a practical balance between varying opinions. Comments and suggestions from Members have been taken into account in the ongoing deliberations since the meeting.
My immediate encouragement is for Ingwelala to identify its personnel skills and its available resources and for the project team to ensure that each step of the project is meticulously undertaken, and recorded.
This leads me to record that due to the overwhelming representation at the SGM to pass the resolution – 80% present in person or proxy, and the 80% majority vote carried in support of the project, by popular demand the project is now known as “The 80:80 Project”. Of course this will remind the team to spend maybe only 80% of the allowance!
The Resolution was amended, with the agreement of the meeting, to delete point 5 as the Directors, following representations from some members, no longer believed it necessary to encumber any assets prior to proceeding as alternative unsecured finance sources, if required, would be available.
The Board at its meeting on 11 September 2010 held at Ingwelala appointed a formal Board Sub-Committee to provide overall oversight for The 80:80 Project. The 80:80 Project Sub-Committee is fortunate to have available a vast professional and experienced skill base within the Ingwelala Membership. Because the success of the 80:80 Project rests in a professional and team effort, Members who feel they can contribute to the project’s success are welcome to approach John Llewellyn with a view to filling the two ad-hoc positions created by the Board on The 80:80 Project Sub-Committee, specifically to broaden member involvement. Please volunteer your possible participation to John Llewellyn or use
Additionally, the Board is keen to consider engaging, on a professional basis, Ingwelala members for the professional team positions.
11/10/2010
- The Directors have called for applications and are seeking to appoint a Project Manager to manage the project on behalf of the Board, and in accordance with the time table reflected in the Proposal. This appointment will require a formal contract of engagement with agreed specific responsibilities, and a project management plan will be required prior to approval. The closing date for interested parties was 03 October 2010.
When appointed, the Project Manager will work with the Building Committee, but be responsible to a special Project Sub Committee, coordinated by Mr John Saker (Company Secretary from Bungalow #7). - The Board has formally appointed the architect, Christoff Wipplinger of Impatto Designs. The working drawings are scheduled to be complete by 08 October 2010.
- The Building Committee and the new Project Manager will work together to seek to commission a QS and prepare the required documentation prior to calling for tenders for the various portions of the project, including the main contractor.
- Administration will need to process the special levy arrangements from 01 November 2010 and Finance will need to budget the cash flow required for the project.
15/11/2010
- The 80:80 Project Committee has reviewed deliberated and debated the feedback received from Members and the architects have now received their instruction to finalise the full set of drawing plans by 08 November 2010. Thank you for communicating your comments and suggestions.
- A professional QS and PM (Project Manager) has been identified and the relevant working contracts will be signed with the appointee by 12 November 2010.
- Much work has gone into the drafting of the Tender Document and identifying all the special conditions that will be included in the Tender Document.
- Andrew Rossaak (Technical Director and Building Member) and appointed by the Board to the 80:80 Project Committee has been elected to be Ingwelala’s liaison with the PM. Alternatively it will be the Reserve Manager.
- The two co-optees' appointed to the 80:80 Project Committee are Ingwelala Members Mike Watson (Bungalow #170) and Georg Schwaeble (Bungalow #106), serving on the Committee with full responsibility and accountability. Thank you to Members who offered to assist.
- The Committee is preparing a comprehensive presentation for the AGM to provide feedback on all progress to date and revised time frames. This presentation will replace the tradition of inviting a “guest speaker”.
- It is anticipated that demolition and construction will commence in early March 2011 after awarding the contract in the New Year.
25/11/2010
- The 80:80 Project Committee has received the final (full) set of drawing plans from the appointed architect. Once again thank you for communicating your comments and suggestions during the feedback period. It contributed to an informed decision making process.
- The 80:80 Committee, through its Chair, John Saker, delivered a comprehensive presentation at the November AGM to provide feedback on all progress to date and to disclose the revised time frames.
- Architect's Impressions (updated)
Final Floor Plan:
15/12/2010
- The relevant working contracts are duly signed with the appointed QS and Project Manager, a Mr Jacques Hoffman, who was introduced to the Membership at the November AGM.
- The Tender Document, including all the special conditions to be included, will be finalised once the QS pricing is established. QS pricing will be completed by 20 January 2011, where after the project team will announce the tender once accepted by the Board.
- It is planned that demolition will commence in March 2011.
10/01/2011
- The 80:80 Committee has had several meetings during the reporting period, to discuss the best and most practical options for temporary administration offices.
- A site visit was held to discuss site demarcation and the demolition progress.
- Quotations received from Electrical Engineers were scrutinized and a preferred service provider appointed.
- The QS has continued to calculate an accurate costing and this figure should be available in the very near future.
- Further to this and because of the holiday period it was not possible to achieve any further progress.
- It is planned that demolition will commence in March 2011.
- To save on construction costs and speed up the build time, the building process will no longer be a phase plan building. Services available to Members will be similar to the current operation, with the exception that no laundry facilities will be available from mid February 2011 to December 2011. Contact details of a service provider in Hoedspruit are available from Reception.
15/02/2011
The 80:80 Chairman, John Saker, reported to the 05 February Board Meeting as follows:
1. Professional Team
| Civil Engineer: Architect: Project Manager: Electrical Engineer: Contractor: |
Eric Dixon Christoff Wipplinger Jacques Hoffman Dave Humphrey Louis & Lee-Ann Rautenbach |
1.1. The electrical and structural consulting professionals have been formally appointed, as has the architect and project manager – all in terms of formal agreements that have been reviewed by the 80:80 Committee.
1.2. The formal documents are in the formal Project File maintained at Ingwelala by Natalie, which is the required residing place of all documents relating to the project.
1.3. For certainty of operation, the following 80:80 team members are the points of contact with the professionals – Ray Bezuidenhout and the Architect, Andrew Rossaak and the Project Manager who liaise with the consulting professionals, and now John Llewellyn and the PM on matters of the move to #197
1.4. I include in the professional team all the members of the 80:80 Committee who have participated enthusiastically in both our weekly Tuesday morning one hour teleconferences and in the intervening days on matters requiring attention at this time. I hesitate to single out for thanks any particular member. I believe we have brought to bear the very best legal and industry experience as well as director involvement – certainly Ingwelala could not have afforded the substantial fees for the services these individuals have delivered on this project.
2. Preparation for Tender
2.1. There has been extensive development of the tender documents since November 2010. These have been reviewed in depth by the 80:80 team.
2.2. This phase included a complete examination of the scope of project although we have not commissioned any alternations to the plans. We have applied our collective minds to what will or will not work for us in practice. In some circumstances we have merely filled in the blanks and made the necessary decisions.
3. Tender
3.1. The intended final tender document should be ready for collection on 1st February 2011 from the PM offices in Nelspruit. There will a compulsory site inspection at Ingwelala on Friday 4th February 2011.
3.2. The contract document will be that common in the industry and has already been scrutinised by members of the 80:80 Team.
3.3. It is intended that the 80:80 Committee will convene at Ingwelala on Saturday 26th February 2011 (date to be confirmed) for two hours to consider the analysis (by the PM, Andrew Rossaak and Ray Bezuidenhout) of submitted tenders and to make a decision for adoption by the Board, and thereafter to negotiate and sign the contract with the preferred bidder who will need to be on site from 1st March 2011.
4. Transition – Member Services
4.1. We have been fortunate in being served very well by Chris and Auriel Thorpe in #197 adjacent to the Admin Block who have embraced a suggestion to vacate their unit to allow the temporary use thereof for Ingwelala admin in 2011.
4.2. There were several alternatives for temporary admin premises but none so little inconvenient or less expensive than that offered by using #197.
4.3. Ingwelala and #197 have reduced their agreement to writing. The agreement does provide for Ingwelala to make good all wear and tear and to repair the inevitable damages. We have arranged that there will be no new walkways or roads around #197 and to demarcate areas with poles to protect the bush. In addition we have agreed to “leave behind” the several improvements we would have made for the temporary accommodating of the administration function, including improved electrical reticulation, services, etc. These will be costs for the project but overall these costs will be way less than the alternatives we were considering.
4.4. The Thorpes have signed a copy and I and the General Manager will sign a copy on 7 / 8 February when the Thorpe’s travel to Ingwelala to pack up #197. We envisage returning #197 to the Thorpes late in 2011. A copy of the unsigned agreement is available from the Project File.
4.5. The January 2011 Newsletter will be the medium for the General Manager to advise members of the transitional arrangements and reduced services to members. E.g. there will not be a laundry service from approximately when the laundry facilities need to be vacated, no cold room in #197 although supplies will be available on a reduced basis, and many other adaptations.
4.6. The planning for the transition (power, tele, IT, water, space, people arrangements), the packing up or #197 and of the admin block, the transfer to #197, the decision about the award, the arrival of the contractor on site and the attending to normal operations and eventualities means John and his team will be at full stretch for this quarter and they deserve our additional support at this time.
5. Costing
5.1. Philip Reynolds is preparing a schedule of the likely overall costs for discussion on the 80:80 call on Tuesday 1st February 2011. Naturally, as we are in a closed period pre-tender submission, these numbers are highly price sensitive, and Philip will discuss these again at the Board Meeting, including the subject of VAT treatment.
5.2. Philip will also apprise the Board of compliance with the Special Capital Levy being paid monthly and one-time payments, as well as arrangements to “invoice” the capital levy.
07/03/2011
click here for this message about the Project 80:80 from Kevin Alborough, Chairman of the Board.
Project 80:80 - Section 2
March 2011 to Dec 2011: Project Construction to Completion
11/03/2011
The comprehensive communication dated 07 March 2011 (see Section 1) from the Board Chairman to the Membership is appreciated.
- The building contract was awarded to Sharalumi Building Solutions on 01 March 2011.
- The official site handover planned for 07 March 2011 took place.
- The building site is demarcated with danger tape. Please do not enter the building site.
- Demolition of the old office block has commenced.
15/04/2011
- The original buildings were 90% demolished, only the old library remaining which was professionally imploded (using explosives) in early April.
- Old thatch grass has being “brush packed” in the reserve to assist with erosion control and veld rehabilitation.
- Re-usable roofing timber has being stockpiled.
- Original hardwood posts have being numbered and stockpiled.
- Foundations for the Members Area, Reception and Shop are already constructed.
- Civil Engineer has inspected and approved foundation build quality and specification.
14/05/2011
Report: 31 March 2011 - 30 April 2011
1. Comments from the professional team:
Impatto Comment:
Very happy with the way things are looking on the site. Building of foundation walls done in a very accurate and professional manner with neat profiles. Workers all in same T-shirts, site looks organized. Was an indication of a contractor who knows what he is doing. Keep it up! - Christoff Wiplinger
LEW Comment:
Foundations: Foundation conditions were found to be suitable for normal foundations, without reinforcement. The foundation was inspected on 2 separate occasions and was accepted.
Foundation brickwork: The quality of brickwork is very good, and brick force is placed in every course up to floor level. The members’ area will have a standard 85mm surface bed on compacted fill. The rest of the building will be filled with building rubble and a 170mm reinforced wall will be constructed.
In our opinion, the contractor has a good production rate, ad ears to instruction diligently and the quality of the work is very good. - Eric Dixon
2. Immediate Actions:
- All selected sub contractors already appointed will now be part of all site visits.
- Discuss correct levels of offices and conference room with Impatto and LEW.
- Obtain cube test results for foundations for shop, offices, conference room & director’s office.
- Obtain quotes for remaining Provisional sums - standing item.
- Follow up payment guarantee from Ingwelala - SBS trying to secure bridging finance.
- Ensure that Leadwood poles for use in the members area are available.
- ED to ensure correct placing / compaction of rubble in foundation voids.
- Continue with Telkom follow up lines to workshop - Annemie is of great help.
3. Work Plan for the next Reporting Period:
- Completion of all foundation walls
- Filling and compaction
- Ant and termite treatment in foundations and under surface beds
- Cast surface bed to members area
- Cast 170mm reinforced slab to shop, offices, conference room and directors office
- Prepare and complete electrical reticulation to various buildings
- Check electrical conduit positions in surface beds
- Consider options with regards to DB and possible savings - Dave Humphrey
- Consult with AR & ED with regards to new septic tank po
15/06/2011
1. Activities performed during the reporting period
- Contractor returned to site after the scheduled long weekend and prepared surface beds for casting later that week
- Foundation walls to director’s office were completed
- Rubble continued to be removed slowly but continuously
- Termite poison for foundation and fill areas will took place on the 7th of May 2011
- TLB was used for filling foundation voids
- John L indicated to Sharalumi that a child jumped into a steel peg outside the demarcated construction site on the 7th of May 2011 and needed medical attention
- Site meeting took place on the 09 May 2011 - Jacques H, Eric D, and Christoff W, were satisfied with work progress and quality
- 85mm surface beds to the Members’ area were completed on the 10th of May 2011
- Sharalumi started breaking the demolished exploded area into smaller working material parts by means of jack hammers. Progress in this area was slow but continuous
- 170mm Reinforced concrete slabs are cast at an average of 15m3 per day
- All concrete cube test results passed the required strength
- All electrical conduits were placed and Jacques H discussed and commented on the work standard and progress of electrical subcontractor, Eljon Electrical
- Contractor reported that all suppliers in Hoedspruit ran out of cement and that this aggregate was then delivered from Hazyview, cement supply to Hoedspruit returned to normal on 15 May 2011
- The contractor reported that the Board Chairman and Building Director visited the site for a general walk around and inspection
- All Directors visited the site on 14 May 2011. No questions and concerns were raised to Jacques H Jacques H. inspected the site and measured all brickwork in foundation with the contractor on 16 May 2011
- Super structure brickwork was and still is progressing well
- Eljon Electrical moved the Main DB to a temporary position
- No progress recorded for the 18th of May due to national voting day
- All the old Cape reed thatch was moved to the contractor’s storage site
- Brickwork to the super structure progressed well
- Internal superstructure walls to shop and storage area are constructed
- Pieter Nel conducted x2 environmental audits and discovered an underground water leak
- Work progressed well at the conference and director’s office
- Contractor discussed suspended slabs with Jacques H, and Eric D.
- Building Director and Jacques H visited the site for an inspection on the 27th of May 2011. Main discussion points were:
- Storage under stairs
- Variation to conference centre doors
- Sharalumi issued with revised window and door schedule on 27 May 2011
2. Work plan for the next reporting period:
- Completion of all superstructure walls
- Start and progress with beams and slabs
- Excavate and cast ablution facility
- Continue internal electrical reticulation
- Check electrical light positions in walls
- Consider options with regards to DB and possible savings - Dave Humphrey
- Consult with AR & ED with regards to new septic tank position
- Thatching contractor should be on site by mid July 2011
4. Outlook
- HP2 foresee no problems for the contractor achieving the goals and objectives of this project
- HP2 is satisfied with the actions on site
5. General
- The Board approved (14 May 2011), on recommendation from the 80:80 Committee, to increase the covered patio (gazebo) of the Members Area by 13 square metres at an estimated cost of R34 000.00 VAT inclusive
16/07/2011
(Edited text from the Project Manager’s June 2011 Report – HP2)
1. Activities performed during the reporting period
- Contractor prepared embankment on the west side of the building leading to the river. 75% of the bulk earthworks to the embankment is complete
- Superstructure brickwork to the shop, offices and conference room progressing well
- Contractor arranged to pay his employees on the 3rd of June 2011 and they returned to site on the 8th of June 2011
- Site meeting took place on the 7th of June 2011
- 13000 bricks were delivered on the 8th of June 2011, this is sufficient to complete the brick work
Jacques Hoffman discussed the slab soffit level and requested 80:80 committee to consider approval to lift slab and soffit level which means the external envelope walls. 80:80 Committee approved the lifting of slabs and external walls and window adjustment during the teleconference meeting of 21 June 2011. These beam boxes suite the requirements of the beam design.
The back wall supporting the stairs is now supported by a reinforced concrete lintel which creates additional storage below the stair case.
The contractor is completing the brickwork to the conference facility.
Reinforcing steel is scheduled to be delivered to site on the 15th of July 2011
Ablution foundations were set out and excavations completed.
Foundation brickwork commenced and Jacques indicated the surface bed level.
All brickwork to members area, shop, offices, conference facility and reserve manager’s office was constructed to the correct beam fill level.
Main electrical DB position was agreed to. Jacques checked electrical first fix with the contractors representative. The final first fix check will be conducted by the Electrical Engineer at the next site meeting scheduled for the 12th of July 2011.
Contractor prepared ablution for surface bed, fill material was compacted in layers
TLB completed final bulk earth works to west side embankment. This embankment is now ready for topsoil and/or irrigation to start natural rehabilitation. John L. and Pieter N, to investigate possible topsoil availability and would also inspect the available topsoil from Hoedspruit.
2. Work plan for the next reporting period
- Completion of ablution superstructure walls
- Complete beams and slabs
- Continue internal electrical reticulation
- Check electrical light positions in walls
- Start plumbing first fix
- Consult with AR & ED with regards to new septic tank position
- Thatching contractor should deliver material Mid July 2011 and start towards the end of July 2011
14/08/2011
1. Activities performed during the reporting period:
July Contractor continuous superstructure brickwork to ablution facility
01 - 08 Complete formwork to beams and install reinforcing steel
Jacques H. and Eric D. inspect the works and discuss technical issues with the Contractor.
Jacques H. Instructs the contractor to raise the surface bed level to the ablution facility by 170mm to cater for surface storm water management.
July Eric D. approved beam formwork and reinforcing steel. Concrete can now be poured
09 - 16 Void con, rib and block slabs continue to be placed
The down stand beams have now been changed to upstand beams to cater for the higher soffit levels.
Hoffman's Thatching start to deliver timber roof structure
July All roof timbers have been delivered to site
17 - 24 John L undertook to find alternative Leadwood poles for use in the members area, as the poles set aside were to large.
Contractor is instructed to install additional props under already cast beams for additional support.
JL meets with the Architect & Electrical Engineer to discuss light fittings, sanitary fittings, etc in JHB on the 20th of July 2011 ( Architects office )
Electrical sub contractors continuous 1st fix, placing plug, light and switch positions as per drawings
July Hoffman's thatching starts the roof construction to the members area
25 - 31 All slabs and beams are cast.
Jacques H. and Andrew R. visit the site and inspect the works.
Fill material from Ntsiri is inspected by JH, AR, JL, and LR. All agree that the dam wall is suitable fill
2. Action Items:
- All selected sub contractors already appointed will now be part of all site visits
- Thatch roofs to be completed 50% by end of August 2011
- Electrical first fix to be approved by Dave H, Jacques H, John L, Christoff W. and Andrew R
- Excavate new septic tank - consult with Andrew R
- Evaluate window and door options and appoint supplier / installer
- Architect to conclude sanitary ware, tile options
3. Problems and delays:
Contractor reported no delays.
4. Work plan for next reporting period:
- Complete septic tank and French drain
- Complete 50% of plaster work
- Complete 50% of thatch roof structure - not grass covering
- Order Light fittings, sanitary ware, etc
5. Notes:
HP2 foresee no problems for the contractor achieving the goals and objectives of this project. HP2 is satisfied with all the actions on site.
19/09/2011
1. Activities performed during the reporting period:
August 01-08:
- Contractor continued superstructure brickwork to ablution facility
- Roof construction continued to members area
- Plaster works commenced at the members area
August 09-16:
- Thatch grass delivered to site
- Roof construction commenced in the shop area
- Contractors excavated test holes for septic tank
- Percolation test conducted by Greensol for soak away
- 80:80 Committee met on site on 14 August 2011
- JH inspected the works on site - suggested a longer roof over-hang and awaiting cost implications
- Plasterwork to external walls of members area continued
August 17-24:
- Roof construction commenced in storage area above the strong room
- Leadwood poles were cast into position to members area
- Rubble is being removed from site at a slow pace
- JH and ED inspected the works on site and discussed the septic tank details
- PN conducted a site environmental audit
- Soil was imported from Ntsiri ( Estimated 300m3 )
- Electrical sub contractor commenced with second electrical fix - wiring
August 25-31:
- Roof construction to members area, shop and storage areas completed
- Roof construction at conference and manager’s office was at 50% completion
- Plaster work to external walls was at 50% completion
- Contractor was instructed to continue with changes to Gents ablution
- Site meeting no. 6 was held on 30 August 2011
2. Action Items:
- Contractor to complete approved changes to ablution facility
- Contractor to complete approved changes to conference verandah
- Plaster to internal walls to be complete by end of September 2011
- Septic tank and soak away to be resolved by 12 September 2011
- Extended slab / ramp to back of shop to be complete by 15 September 2011
3. Problems and delays:
- Contractor requests 9 days due to proposed changes and additions – 7 days are granted
- These 7 days would be additional working weekends
- 1st delivery is intended to be 21 November 2011
4. Work plan for next reporting period:
- Complete septic tank and French drain
- Complete plaster and screeds
- Complete thatch roofs
- Order Light fittings, sanitary ware, etc
HP2 foresees a very busy September month and all parties involved are under pressure to perform and ensure a successfully completed project by 21 November 2011.
15/10/2011
1. Activities performed during the reporting period:
Sept 05-09:
- Contractor continuous superstructure brickwork to ablution facility
- Continue internal plaster to members area, shop and reception
- Continue external plaster to members area, shop and reception
- Complete beam fill
- Backfill import soil around buildings
- Thatching continues to shop, reception and store room section
- Construction to conference patio starts
Sept 12-16:
- Contractor continuous superstructure brickwork to ablution facility
- Continue internal plaster to members area, shop and reception
- Continue external plaster to members area, shop and reception
- Complete beam fill
- Backfill import soil around buildings
- Thatching continues to members area
- Fire reticulation completed by end of day 16 September 2011
Sept 19-23:
- Continue internal plaster to members area, shop and reception
- Continue external plaster to members area, shop and reception
- Backfill import soil around buildings
- Thatching continues to directors office
Sept 26-30:
- Concrete ridge to shop and reception starts
- All plaster is 95% complete
- Site meeting on 27th of September 2011
- Greensol prepares for Air conditioning 1st fix
- Concrete ridges progress well
2. Action Items:
- All selected sub-contractors already appointed will now be part of all site visits
- Thatch roofs to be completed 100% by end of October 2011
- Awaiting final proposal from JVR - walk-in fridge supplier
- Screeds to be completed
- Contractor is guided by detailed Program from HP2
3. Problems and delays:
- Contractor reported no further delays.
4. Work plan for next reporting period:
- Latte canopies
- Complete Thatch roofs
- Install Air conditioners
- Install steel float screeds
HP2 foresees a very busy October month and all parties involved are under pressure to perform and ensure a successfully completed project by 21 November 2011.
click here for September photos
17/11/2011
Report by John Llewellyn
The progress around 80:80 is very pleasing and the professional team are confident that the construction team will meet the contracted completion date of 21 November 2011. A comprehensive report back to the Members will be heard at the upcoming AGM on 17 November 2011. In case you miss it, here is the verson from this months's Reserve Report with details of the move back.
click here to download
1. Activities performed during the reporting period:
- Plaster to ablution and laundry was completed
- Construction of extended laundry yard 70% completed
- The light fittings were confirmed with the Architect
- Thatch roof progressed well - 80% complete
- Extended conference room patio 30% completed
- Paving base prepared and 40% completed
- Thatch roofs 90% completed
- Paint -1st coat completed internally and externally
- The extended patio to the receiving yard 20% completed
- Timber latte roof 50% completed
- Wire mesh netting 80% completed
- Contractor instructed to create fall in laundry yard for proper drainage
- Air conditioners 80% completed
- JH met with Fridge specialist to discuss their progress
- Electrical sub contractors continuous 2nd fix
- Timber Latte roofs 100% completed
- 2nd coat paint 100% completed
- Ceilings 100% completed
- Wall mounted fans and light fittings 70% completed
- Paving started and progressed well - 40% completed
- Thatching contractor started their clean up
- Aluminium doors and windows 85% completed
2. Action Items:
- Paving to be completed by 17 November 2011
- Earth coat product to floors to be complete by 17 November 2011
- All light fittings and fans to be complete by 15 November 2011
- Clean up to start on 17 November 2011
3. Problems and delays:
- Contractor reported no delays
- Fridge specialist reported that the factory manufacturing the fridge is delayed by 3days
4. Work plan for next reporting period:
- Complete paving
- Complete Earth coat product to floors
- Complete Aluminium
- Complete final coat of paint
- Complete thatch roof to fuel court
HP2 foresees a very busy November month and all parties involved are under pressure to perform and ensure a successfully completed project by 21 November 2011.
30/11/2011
Project 80:80 Presentation update by John Saker
At last year's AGM, John Saker presented a .ppt about the 80:80 project with forecasts. This year he presented an updated version.
Click here to download.
17/12/2011
1. Activities performed during the reporting period:
- Complete installation of sanitary fittings to ablutions
- Complete timber latte canopies to shop/reception
- Complete timber latte canopies to conference / training
- Thatch roofs and wire netting100% complete
- Earthcoat applied to floors and sealed
- 3rd and final coat of paint is applied 90%
- Latte to laundry yard is 80% complete
- Doors being hung to external laundry stacking area
- All external and internal paint is being completed
- Specialist fridge installation is being completed
- Paving is being completed
- Aluminum installation completed
- Light fittings are being installed
- Air conditioning test are done
- All floors are sealed
- Practical completion is achieved
- Snaglist is issued to contractor
- Contractor attend to snaglist and other items
- Works completion items are being attended to
- Additional trenching done for Telkom
2. Action Items:
- Contractor to complete all outstanding listed items
- HP2 to visit the site for works completion on 15 December 2011
- Check all LED possibilities with Andrew Rossaak
- Check additional light fitting possibilities in office with Andrew Rosaak
- Prepare and discuss draft final account with contractor
3. Problems and delays:
- Contractor reported no delays
4. Work plan for next reporting period:
- General snaglist / adjustment items remain
click here for November photos
March 2012 Finalisation
1.1 The dreaded snag list.
Progress to complete the snag list by the contractual date was hampered by the flood, limited access to Ingwelala and of course an unstable water supply. Since early March this activity resumed and the final work is very near completion. The 80:80 Committee appointed by the Board was thanked enormously for its contribution to Ingwelala and formally disbanded.
On your next visit you will notice a substantial storm water drainage channel constructed to replace the old water channels which served the storm water drainage at the old “Super Bowl” area. The timing of the floods and having Sharalumi Building Solutions then return to site was most fortuitous. It allowed us an opportunity to observe and learn first-hand the latest alignment and patterns of water flow and to purpose build a storm water channel that will serve our future needs. The subsequent storm at month end (58mm) proved that the design and functionality is spot on. In time, shrubs and grasses will colonise this channel and improve the general aesthetics.
1.2. Office furnishings.
A shipment of office desks, tables and chairs is ready for collection in Gauteng, just as soon as we have an opportunity to collect this after the busy Easter period. Of the original furniture ordered and collected, there were supply faults and these will be rectified when we collect the additional furnishings.
The new Reception counter is installed, and those fortunate to visit Ingwelala have all commented favourably on the choice, functionality and aesthetics. Maryna and Annemie are both pleased as punch, and thoroughly deserve to be.
1.3. Bungalow #197.
Along with Ingwelala making good # 197, after nine months of occupation as our temporary office space, the restoration was interrupted by the December/January holiday break and of course by flood Dando. This sub project of 80:80 is now complete and the Thorpe family is fully reinstated after a proper hand over – take over. All parties are satisfied. Many thanks, Chris and Auriel Thorpe.
click here for photos of the completed admin block (Project 80:80 & Dando)